Effective Date: March 31, 2025
This Privacy Policy (the "Policy") describes how NeXusData Solutions, LLC - a limited liability company organized and existing under the laws of the State of Virginia ("NXDS," "we," "us," or "our"), collects, uses, discloses, and protects information in connection with our website (the "Site") and the consulting services we provide (the "Services").
(a) Website Usage Data: We utilize only essential cookies by default, which are necessary for the basic functionality of the Site and as such are automatically collected through standard routing and DNS protocols. Such information may include: Internet Protocol (IP) address, operating system, referring URLs, and pages visited. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Site may become inaccessible or not function properly.
(b) Client Information: In connection with providing our Services, we collect information that you provide to us directly, such as your name, company name, email address, phone number, job title, and project details. This information is necessary for us to respond to your inquiries, provide the Services, and fulfill our contractual obligations.
(c) Technical Information: In order to effectively design and engineer technical solutions for our clients while under contract, we may request access to certain technical information, including internal system specifications, network diagrams, software configurations, and other relevant technical documentation. This information will be governed by NDA’s, confidentiality agreements, or other contract mechanisms in order to safeguard our client’s information, and we will ensure this information be treated with the utmost confidentiality and used solely for the purpose of providing the Services.
(d) 3rd Party Data: Any data collected or provided by other sources will comply with all applicable laws.
(a) Service Provision and Improvement: We use your information to respond to your inquiries, provide Services, and improve our offerings. This includes using your contact information to communicate with you about project updates, deliverables, and other relevant matters. Your contact information will not be shared with third parties unless otherwise explicitly agreed upon or required for contract execution.
(b) Website Analytics: We use website usage data to analyze trends, administer the Site, monitor web engagements, and gather demographic information about our visitor base as a whole. This information helps us to improve the Site and tailor our content to better meet the needs of our visitors.
(c) Legal Compliance: We may use and disclose your information to comply with applicable laws, regulations, legal processes, or governmental requests. This may include responding to subpoenas, court orders, or other legal obligations. Should this occur, unless legally prohibited, we will notify you promptly of such requests. (d) Business Transfers: In the event that NXDS is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any such change in ownership or control of your personal information.
We implement and maintain reasonable administrative, technical, and physical security measures designed to protect your information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
(a) Access Controls: We restrict access to your information to authorized personnel who have a legitimate need to know the information in order to perform their job duties. We utilize role-based access control mechanisms to ensure that employees only have access to the information necessary for their specific roles.
(b) Data Encryption: We use encryption technologies to protect sensitive information, both in transit and at rest. This includes encrypting data transmitted between your browser and the Site, as well as encrypting data stored on our servers and backup systems.
(c) Network Security: We maintain a secure network infrastructure, including firewalls, intrusion detection systems, and other security measures to protect against unauthorized access and cyberattacks.
(d) Employee Training: We provide regular training to our employees on data security best practices and our privacy policies to ensure that they understand their responsibilities in protecting your information.
(e) Vendor Due Diligence: We conduct due diligence on our third-party service providers to ensure that they maintain adequate security measures to protect your information.
(f) Breach and O&E Insurance.
We retain your information only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. We will also retain and use your information as necessary to comply with legal obligations, resolve disputes, and enforce our agreements.You may request the deletion of your data at any time by contacting us at info@nxds.io; however, we may be required to retain certain information to comply with applicable laws or regulations, or to fulfill our contractual obligations.
(a) Third-Party Service Providers: Your contact information will not be shared with third parties unless otherwise explicitly agreed upon or required for contract execution. We may share your information with trusted third-party service providers who assist us in operating the Site, conducting our business, or servicing you if meeting agreed upon terms. These providers are contractually obligated to protect your information and use it only for the purposes for which it was disclosed.
(b) Legal Compliance: We may disclose your information to comply with applicable laws, regulations, legal processes, or governmental requests.
(c) Business Transfers: If NXDS is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction.
(a) Access and Correction: You have the right to access and correct your personal information that we hold. You may request access to or correction of your information by contacting us at info@nxds.io.
(b) Deletion: You may request the deletion of your personal information by contacting us at info@nxds.io. We will comply with your request unless we are required to retain the information for legal or contractual reasons.
(c) Objection and Restriction: You may object to or restrict the processing of your personal information. We will consider your request and respond in accordance with applicable law.
Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us at info@nxds.io.
NXDS complies with all applicable federal and Virginia state laws and regulations regarding data privacy and security, including the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), as well as the federal Children's Online Privacy Protection Act (COPPA).
If you have any questions or concerns about this Privacy Policy, please contact us at: info@nxds.io
We may update this Privacy Policy from time to time. Any changes will be posted on the Site with the updated effective date. If you subscribe to our mailer, you will receive these updates as they occur; otherwise, we encourage you to review this Policy periodically for any changes.
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